Your business runs on one system. Not nine.
Systeni answers the enquiry, qualifies the lead, books the meeting, writes the quote, raises the invoice and updates the dashboard — and our team runs the system that does it. Your people stop typing and start deciding.
Quoted before the work · nothing goes live until you say so · you keep what we build
Watch a run, and be the person it waits for
This is the engine that exists today: the same step kinds, the same states, the same three things a policy can decide. Nothing here touches a CRM or a calendar, because no connector ships yet.
Enquiry · web form
Hello — do you fit flat roofs? Around 180 m² on a commercial building in Hamburg, and we would need it before the end of the quarter.
Read the enquiry and judge it
qualify · WaitingWrite the customer to the record
record · WaitingAnswer, in their language
reply · WaitingPut a task on the board
task · WaitingBuild the quote
quote · WaitingSend the quote
quote.send · WaitingSchedule the follow-up for Tuesday
task · Waiting
A demonstration, not a customer. The enquiry is written for this page and no data here came from anyone's workspace. What is real is the shape: these are the eight step kinds the engine registers and the three verdicts the policy engine returns.
Software stores work. Chatbots talk about it. Neither does it.
A better filing cabinet
Your CRM records what already happened. It cannot answer at 18:40, and it certainly cannot write itself. Every field in it was typed by somebody who could have been selling.
A conversation with no consequence
It replies pleasantly and stops. The booking, the record, the quote, the task, the invoice — all still manual. You have automated the easy part.
The work, completed
The conversation is the trigger. What follows is executed across the calendar, the CRM, the document, the task list and the ledger — then reported back to you.
One lead. Ten steps. One person involved.
This is a single enquiry moving through the system. Everything after the first step happens without anyone doing it — and the only human decision is approving the invoice.
- Lead arrivesWebsite chat, web form or emailAny channel
- AI qualifiesBudget, timing, fit, intent — scoredSales Agent
- CRM updatedRecord created, deduplicated, enrichedCRM Agent
- Meeting bookedStraight into the right calendarMeeting Agent
- Proposal generatedYour rate card, your termsContent Agent
- Email sentTracked, with follow-up scheduledSales Agent
- Tasks createdAssigned by skill and territoryOperations Agent
- Invoice preparedHeld for one-click approvalFinance Agent
- Management notifiedOnly the exceptionsReporting Agent
- Dashboard updatedBefore anyone asks for a numberAnalytics
Nine tools. None of them talk.
Every tool you bought solved one problem and created a seam. The work now lives in the seams — and people are the integration layer.
- The call is in the phone system
- The reply is in WhatsApp
- The lead is in the CRM, if somebody typed it
- The quote is in a documents folder
- The invoice is in accounting
- The decision is in a meeting nobody minuted
- Captured once, at the moment it happens
- Written into every system that needs it
- Executed without anyone re-keying it
- Escalated to a person only when judgement is required
- Measured against revenue, in real time
These figures describe the pattern Systeni is built for, not a measured Systeni result. Your own numbers replace them during onboarding.
…and the result, on one screen
- Sales Agent qualified an inbound enquiry$24,000 · score 91
- Meeting Agent booked a discovery callThu 09:00 · calendar synced
- Content Agent generated a proposalsent 11 min after the enquiry
- Finance Agent prepared an invoiceawaiting your approval
- Support Agent resolved 14 conversations0 reached a person
What does the work that repeats cost you today?
Not what Systeni costs. What the answering, the typing, the chasing and the re-entering already cost you every month, whether anyone notices or not. Your numbers, not ours.
Which of these does somebody in your business do?
Pick everything that applies. It does not have to be their whole job.
One operating system, six working parts.
Each part is useful alone. Together they capture every piece of information exactly once — which is the thing that stops being possible the moment you buy six separate products.
AI agents
Twelve roles that answer, qualify, book, quote and follow up — configured from a library, live the same day.
Communication
Website chat and email behind one brain today. Phone, WhatsApp, Instagram and SMS are designed for and not connected yet — the Channels page names what each one is waiting on.
Automation engine
Triggers, conditions, delays, actions and human handoffs. Built without code, tested before anything reaches a customer.
Knowledge base
Your documents, prices and policies become the single source every agent answers from — with the source cited.
Analytics
Revenue, cost, hours returned and conversion on one screen, because the work already runs through the system.
Governance
Roles, approval limits, audit log and a confidence threshold that decides when a human takes over.
Find the one that matches your bottleneck.
Setup times are measured from a working demonstration install, not estimated. Recommended plans reflect the agent and channel count each blueprint needs.
- Real estate
High enquiry volume, very few genuine buyers, and viewings that no-show.
- Medical & dental
Reception permanently occupied; cancelled slots stay empty.
- Legal
Unstructured intake and deadlines tracked by memory.
- Hospitality
Reservations arrive mid-service and nobody can take them.
- Restaurants
The phone rings during the rush and reviews never get requested.
- Automotive
Enquiries go cold between the first call and the test drive.
- Home services
Quotes get written at night and arrive third.
- E-commerce
Support consumes the team and carts quietly die.
- Trading & financial education
High enquiry volume with strict rules about what may be promised.
- Professional services
Intake is unstructured and every conversation starts from zero.
- Recruitment
Candidates go cold in the gap between application and first call.
- Local businesses
One person answers everything, and cannot answer at 18:40.
- Multi-location companies
Each site does it differently and head office sees none of it.
- Enterprise groups
Nine systems, several brands, and a security review before anything starts.
- Not sure which one fits?
The Blueprint asks eight questions about how work reaches you and recommends the configuration, the order to install it, and the plan that covers it.
It does not sleep, and it does not queue.
This is not a claim about being cleverer than your team. It is a claim about capacity — and capacity is arithmetic.
No hours
An agent answers at 03:00 on a Sunday exactly as it does at 10:00 on a Tuesday. Roughly two in five enquiries arrive outside office hours; today most of them wait until morning.
No queue
A person handles one conversation at a time. Forty simultaneous conversations is not a harder problem for the system than one — it is the same problem, forty times.
No re-typing
The work behind the conversation — the record, the quote, the task, the invoice — happens as a consequence of it, rather than as somebody's afternoon.
Autonomy with a handbrake.
- Encrypted in transit and at rest, hosted in Germany
- Role-based access — owner, admin, operator, viewer
- Full audit log of every configuration change and agent action
- Confidence threshold that hands off to a person
- Approval limits above a value you set
- Export anything, delete permanently on request
What that is worth depends on your volume and your average order value, not on ours. The Blueprint works it out from your numbers and states its assumptions where it makes them.
One department, several, or all of it.
Every tier is the platform plus the people who operate it. What separates them is not how many features you unlock — it is how much of the running you keep.
- 01Systeni Start
One department
We take the single function costing you most — usually the enquiries arriving after six — configure it, and keep it running.
Everything else stays exactly as it is.
- 02Systeni Growth
Several functions
Sales, service and admin move onto the system. We migrate your CRM, produce and schedule the marketing, and keep the data clean.
You keep the decisions. We take the execution.
- 03Systeni Scale
The whole operation
We plan, build and run it end to end — marketing, IT, integrations, back office. The work most companies hire two teams for.
You review results. We do the rest.
Need something none of the tiers covers? Ask on an Enterprise basis — bespoke systems, private infrastructure, integrations with software that has no public API. If it can be built, we scope it.
One subscription. Services only if you want them.
The subscription is the platform and the people who run it. What gets built on top is specific to your operation and quoted before anything starts — never after.
- Systeni Start$499 /mo
Businesses with one clear bottleneck — usually enquiries that wait until someone has time.
Start free - Systeni GrowthMost chosen$1,999 /mo
Companies where three or four functions each lose time to the same manual work.
Start free - Systeni Scale$4,999 /mo
Operations that would otherwise be hiring a marketing team, an IT function, or both.
Start free - Systeni EnterpriseCustom
Groups with their own infrastructure, a security review, or a requirement nobody has a package for.
Talk to us
The questions people actually ask.
No. A chatbot replies. Systeni completes the work behind the reply — it books the slot, writes the record, generates the quote, creates the task and updates the dashboard. The conversation is the trigger, not the product.
No. Agents, channels, workflows and dashboards are configured in the interface. Setup Services exist for teams that would rather have it done with them — never because the product requires it.
They stay. Systeni connects to your calendar, CRM, accounting package and shop and writes back into them. Replacing your stack is not the offer; ending the copying between it is.
Agents answer only from the knowledge base you approve, cite their source, and hand off to a person below a confidence threshold you set. Every conversation is readable and every rule is editable.
The Blueprint arrives about twenty minutes after signup, and an industry setup installs in around ten. Going live takes longer and depends on your channels — we tell you the date after the demo, once we have seen what has to be connected, rather than promising one before.
You do. Held on our server in Nuremberg, Germany, exportable on every plan, deleted permanently on request. And you can take the system with you: we hand over a copy you run on your own infrastructure, wherever that is.
Twenty minutes from now you could have a Blueprint.
Create the account, answer eight questions, and Systeni will show you exactly where your operation is leaking and what to switch on first.
Creating a workspace takes no card. Nothing reaches a customer until you launch.